Operations Assistant/Office Manager (PT)

Headquartered in Kansas City, Missouri, Women Leaders in Sports is a leadership organization dedicated to developing, connecting, advancing, and championing women working in sports. Women Leaders currently serves more than 6,000 members representing 600+ institutions, sports teams, and sports businesses nationwide.

Women Leaders is currently looking for a highly organized, team-oriented, and fast-paced Operations Assistant to join its energetic and high-performing team. This is a part-time position reporting to the Deputy Director of Business Operations and Technology Innovation located in our Kansas City office in the lively Crossroads District (this requires all working hours in the office).

This is a great opportunity to get connected with a national sports organization if you desire to work in sports!

General Responsibilities 

• Manage day-to-day operations of the office, inclusive of communicating with service providers, managing vendor ordering and office supplies, responding to general inquiries, internal meeting coordination, mailing/shipping, general business operations procedures and organization, etc.

• Manage supply inventory for all office supplies, gear, and other products on-site.

• Provide team support within the office; responsibilities include scheduling staff meetings, maintaining and updating files, processing and organizing documents and forms, and assisting with planning and logistics for office programs and events.

• Assist with drafting internal and external written correspondence and resources, as well as other documents for the team.

• Provide general administrative support to the CEO, as needed daily.

• Work with the supervisor to coordinate team-building events, activities for the staff, wellness initiatives, and annual staff planning meetings.

• Provide superior customer service and greet visitors.

• Special projects and other duties assigned, as needed.

• Consistently demonstrate the Women Leader brand.

   

Qualifications 

• Positive outlook and attitude, collaborative spirit and desire to work hard while being highly coachable as a member of a high-performing team in a fast-paced environment

• An obsession with being organized, tracking on projects and tasks and a high attention to detail 

• Selfless individual who wants to support those around her and elevate the team she is on

• Strong time management skills and a capacity to multitask with multiple priorities

• Demonstrated success operating independently as well as being part of a team

• Proficiency in Microsoft Office and Zoom platforms

• Strong writing and editing skills and exemplary oral communications skills  

• A passion for women’s leadership and advancement

   

Requirements 

• One to two years administrative and/or operations experience in a fast-paced work environment

• Project coordination experience preferred

• Highly proficient in all Microsoft Office platforms

• Highly proficient with computers and general technology support to assist employees with general administrative needs include Zoom, Outlook, Canva and Microsoft Office Suite.

• Highly comfortable interacting and coordinate people such as service providers and vendors.

• Must be highly communicative in all forms.

   

Compensation: This position pays $15.00/hour, and hours will range from 15-30 per week, depending on the time of year. Individual will have the opportunity to work at the Women Leaders in Sports National Convention October 12-14 in Kansas City with hotel and stipend provided for working hours.

Why Join Women Leaders in Sports:

• Be part of an organization that is making a positive impact on women's leadership in sports.

• Collaborate with a passionate and supportive team of professionals.

• Opportunities for professional development and growth.

• Expand your network and connect with women and men in sports locally in Kansas City and nationally

• A vibrant work environment in the heart of Kansas City.

   

How to Apply: 

Submit cover letter, résumé and three (3) professional references via email to Megan Cairns at megan@womenleadersinsports.org.

Only electronic submissions will be considered. Applications will be reviewed until the position is filled.